[vc_row full_width=”stretch_row” css=”.vc_custom_1627899627549{margin: 0px !important;padding: 0px !important;}”][vc_column css=”.vc_custom_1627897745367{border-top-width: 4px !important;border-top-color: #707070 !important;border-radius: 4px !important;}”][vc_empty_space height=”82px”][/vc_column][vc_column css=”.vc_custom_1627899548528{padding-right: 60px !important;padding-left: 60px !important;background-color: #f4f4f4 !important;}”][vc_column_text css=”.vc_custom_1627899584572{margin: 0px !important;padding: 30px !important;background-color: #ffffff !important;}”]

DOCUMENT NAME AND VERSION Data Processing Policy v1
DRAFTED BY
AUTHORISED BY G. Brijlal
DATE 28 June 2021

This processing policy applies to the personal information (the “Content”) processed by Glodean Brijlal Attorneys, the clients of Glodean Brijlal Attorneys (hereinafter referred to as “GBA Legal”) are referred to in this processing policy as our “Stakeholders”.

This Policy is in compliance with the Protection of Personal Information Act 4 of 2013.

GBA Legal endeavours to limit the Processing and sharing of your personal information to the purposes of this Data Processing Notice.

 

 

  1. About This Processing Policy

This processing policy applies to the personal information (the “Content”) processed by GBA Legal to:

  • Add new customers / suppliers / service providers / employees (hereinafter referred to as stakeholders) onto our system.
  • Attend to the necessary tasks in the recruitment / employment / payroll process.
  • Act as per our client’s instructions (conveyancing / legal advising / litigation / B – BBEE consulting / deceased estate administration or planning / debt collections / company restructuring etc).
  1. Why Do We Collect Personal Information?

We collect Content in order to accurately and in accordance with our legal and ethical guidelines, carry out all legal work and:

  • To generate invoices for work done
  • Process documentation in accordance with FICA and other legislative obligations.
  • Attend to the necessary tasks related to a conveyancing transaction, including but not limited to :-
  • Capturing information on our conveyancing software, E4;
  • Generating Pro – Forma statements;
  • Applying for rates figures from the respective municipality;
  • Opening of investment accounts.
  • Pay suppliers and service providers
  • Perform pre-employment checks during our recruitment process
  • Pay Employees
  • For Marketing purposes

We do use the Content for research and analytical purposes to improve the Services we offer, to our customers as detailed above.

  1. Information Processed

The stakeholder information we process may include:

Service Providers:

  • Company Name
  • Vat Number
  • Addresses
  • Contact numbers
  • Email addresses
  • Bank Account Details

Employees:

  • Employee names
  • Identity numbers
  • Race
  • Gender
  • Addresses
  • Telephone numbers
  • Email addresses
  • Income Tax number
  • Medical Records
  • Biometric Information

Clients:

  • Full names / Company Name
  • Identity Numbers
  • VAT Numbers
  • Addresses
  • Contact Numbers
  • Income Tax Numbers
  • Email Addresses
  • Marital Status
  • Bank Account details
  • Employment status / details
  1. Who We Hold Information on?

Our Content includes personal information about:

  • Customers
  • Clients
  • Service providers
  • Employees
  1. Who Do We Share Information With?

We share information with:

  • Our regulatory body – The Legal Practice Council
  • Credit Insurers
  • Third Party Attorneys
  • External Auditors
  • Third Party Service Providers.
  • Credit Bureaus.
  1. Security

We have appropriate physical, electronic, and managerial procedures to safeguard and help prevent unauthorised access and maintain data security of, and to use correctly, the information we collect from you. These safeguards vary based on the sensitivity of the information that we collect and store. We have implemented procedures designed to limit the dissemination of your information to only such designated staff as are reasonably necessary to carry out the stated purposes we have communicated to you.

  1. Retention of Information

We will only keep your data as long as it remains necessary for the identified purpose(s) for which it was originally collected, in accordance with this Policy and our Data retention Policy.

[/vc_column_text][/vc_column][/vc_row]